Registration & Policies
How to Register
Registration forms are processed on a first-come, first-served basis. Use the Register button below the class description to access our secure online registration form.
If you are having trouble registering, please contact registrar@avenueroadartsschool.com.
Please add registrar@avenueroadartsschool.com to your recognized email contact list. This will ensure that our emails and registration confirmations do not end up in your junk or spam folders.
BE alerted when registration openS
We issue alerts via e-blasts and social networking to inform students and the general public when registration for each term is open.
WaitLists
If a class is full when you come to enrol, you will be asked if you would like to be put onto the waitlist.
If a space becomes available, students will be called in the order in which they appear on the waitlist. Should you be contacted to fill an available spot, you will be given 24 hours to respond, after which the space will be offered to the next person on the waitlist.
We often open new classes to accommodate long waitlists so please do place your name on the waitlist.
Scholarships
We are proud to accept scholarship students through the Arts Access Fund. The Arts Access Fund provides kids who could not otherwise attend arts classes because of financial constraints, the opportunity to explore their creativity and artistic skills.
To find out more, please visit their website or download an application.
Fees, Method of Payment & Payment Plans
Fees are paid in full upon registration and are non-transferable. Fees quoted do not include materials. A material list is provided and students purchase their own materials. Returned cheques are subject to a $25.00 fee. HST will be added to all fees
Accepted Payment Methods:
- VISA or Mastercard, Cheque
- Cheques are payable to AVENUE ROAD ARTS SCHOOL Inc.
Discounts & Referral Program
Please note that discounts, coupons and promotions hold no cash value, are not stackable, and cannot be applied to tuition that has already been paid. The discount, coupon or promotion of greatest value will be applied when the registration is processed in house.
Only one discount can be applied to any one registration. Please note that discounts for virtual classes cannot be combined with other offers.
Gift Certificates & Coupons:
At times, the Avenue Road Arts School may distribute coupons or offer promotional discounts. Please note that discounts, coupons, and promotions hold no cash value, are not stackable, and cannot be applied to tuition that has already been paid. At the time of registration, the discount, coupon or promotion of greatest value will be applied.
TRANSFERS & WITHDRAWS
All transfer/withdraw requests must be submitted with our form online. Any approved refunds will take up to 5-10 business days to be processed. Absence from class does not constitute notice of cancellation.
WITHDRAWS
If a student wishes to withdraw, they must complete a withdraw form online (https://avenueroadartsschool.com/withdraw-request/ ). There is a $20.00 withdrawal fee. Terms are below:
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REFUNDS FOR COURSE WITHDRAWS
Course tuition may be refunded as follows:
- A full refund of tuition (minus the non-refundable $20 withdrawal fee) will be issued with a minimum of 5 business day notice prior to the start of the course through submitted withdrawl form.
- A 75% refund of tuition at four days notice prior to the start of the course.
- A 75% refund of the tuition after the first class (minus the non-refundable $20 withdrawal fee) or 5 days prior to the second class.
- After the second class commences, a 50% refund of tuition (minus the non-refundable $20 cancellation fee).
- Once the third class has begun, we are no longer able to offer refunds.
TRANSFERS
Should a student choose to transfer from one class to another, a $10.00 transfer fee will be charged. A transfer form must be filled out online. As of the second class of the term transfers will not be allowed without the consent of administration.
*Students will be charged for the classes attended in the initially enrolled course.
Any differences in tuition/fees must be paid and/or will be refunded. No course switches/transfers will be made after the second class.
CLASS CANCELLATIONS
If a course is cancelled due to low enrolment, registrants will be given as much notice as possible, and a credit will remain on file unless a request is made for a transfer or refund. All efforts will be made to accommodate the student into a new class.
Camp policies
- Payment is due in full at time of registration.
- Withdraw more than 4 weeks prior to the start date of the camp program will be issued a full refund, minus a $20 administration fee.
- Withdraw less than 4 weeks, and more than 10 days prior to the start date of the camp program are eligible for a 50% refund minus a $20 administration fee.
- Withdraw less than 10 days prior to the start date of your child’s camp program, or after the start of the camp program are not eligible for a refund.
- Withdrawal requests for significant medical reason require a doctor’s note and are considered on a case by case basis.
- Absence does not constitute a withdrawal.
- Transfer requests will be considered up to 5 business days prior to the start of a camp program and are subject to a $20 administration fee.
- Withdrawal and transfer requests must be done by email at registrar@avenueroadartsschool.com
- A late fee of $25 will be charged for campers who are picked up at 4:20 pm and later.
AGE/ GRADE LEVEL
Students must be registered in a grade-appropriate class at the start of a session. We reserve the right to ask for documentation and/or to remove the child from a class that is not age-appropriate.
Adult programs can be attended by students of any age 15+.
MISSED CLASSES
There are no make-up classes allowed for missed classes due to illness or vacations. There are no discounts, refunds or credits for classes not attended.
INSTRUCTOR CHANGES
The Avenue Road Arts School reserves the right to make course and/or instructor changes at any time.
PUBLICITY
The Avenue Road Arts School will request photos of student work or students creating in virtual classes. Once we receive the photos, we reserve the right to use the images for publicity purposes and promotional materials. Virtual classes will not be recorded without the permission of the students. Should we want to take any photographic images of your online class artwork, for use in marketing materials, we will ask permission prior to taking the image. We may ask that you photograph your work and email a copy to us for use on our website or other marketing materials.
Please Note: Artwork used in the School’s promotional materials including brochures, articles, social media, website, etc. may not credit the artist.
PRIVACY POLICY
The Avenue Road Arts School is committed to protecting the privacy of its students and their families as outlined by the Freedom of Information and Protection of Privacy Act (FIPPA). We only collect personally identifiable information that you provide or that is otherwise provided to us on your behalf. Unless we advise otherwise, your information will only be used for the purpose for which it was provided or to contact you.
Job Applicants - If you complete an application form or submit a resume, we will use the personal information you provide to contact you and to perform administrative activities related to your work at the school.
Online Purchases - When you make a purchase we will ask you to provide only the personally identifiable information necessary to complete the transaction including your name, billing and shipping addresses, telephone number, and credit card number. We also require your e-mail address so you can receive order and shipping confirmation e-mails and so we can communicate with you if there is any follow-up required in processing your order.
Students -The personal information you provide with respect to your registration is used to process your enrollment and enables you to receive additional communications from the Avenue Road Arts School. The Avenue Road Arts School uses password protocols and encryption software to protect the personal information we receive when a registration is received on-line.
Personal information will be collected, protected, used, and disclosed in accordance with Ontario’s Freedom of Information and Protection of Privacy Act (R.S.O. 1990).
As a student of the Avenue Road Arts School, we may on occasion provide you with additional information that may be of interest to you such as: education programs, art camp, exhibitions, events, fundraising projects, or other special initiatives. You may opt out of our electronic or postal mailing lists at any time.
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